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| The UCDC Law Program is a full-time externship program in Washington DC for the University of California law schools; UC Berkeley, UCLA, UC Davis and UC Irvine all participate in the UCDC Law Program. The UCDC Law Program provides UC law students with the unique opportunity of working and learning in the nation's capital.
The Program Assistant will provide a wide range of administrative and clerical support for the UCDC Law Program. The Program Assistant will also be responsible for updating the program webpage and blog. The Program Assistant is necessary in ensuring the success of the Law Program by providing critical administrative and organization support. The Program Assistant is based in Washington D.C. and will have his or her own workstation at the Washington Center. In addition to clerical and administrative duties the Program Assistant must be present in the office on the evenings that the Externship seminar is taught to support the Program Director. In the Fall 2012, the seminar will be taught on Tuesday evenings. |
| Responsibilities |
| • Provide executive assistance to the Director with regard to all Program activities.
• Monitor student assignments and deadline compliance, organize and manage individual and group correspondence, and manage document flow and scheduling for current and prospective students, seminars and their guest speakers, externship supervisors and host organizations, and faculty and staff at the participating schools and at UCDC.
• Keep the Director's schedule, including student and other appointments, externship site visits, and travel.
• Organize and manage phone and video conferences.
• Maintain and update student, externship site and other Program files and databases, both electronic and paper, including spreadsheet, relational database, Bspace, website and web-based survey content.
• Handle expense reporting and reimbursement, time reporting and administrative communications with participating schools.
• Keep office supplies, equipment and technology running smoothly and see to their maintenance and servicing.
• Assist with program reporting, budgeting, alumni relations, and program development. |
| Required Qualifications |
| • Experience as an executive assistant, preferably in an academic environment.
• Outstanding oral and written communication skills.
• Excellent interpersonal skills and ability to interact diplomatically with diverse groups and vendors.
• Excellent organizational skills and demonstrated ability to prioritize, exercise initiative and sound judgment while effectively executing multiple projects and meeting deadlines within an interrupt-driven, fast-paced environment.
• Excellent computer skills with proficiency and accuracy in MS Office, including proficiency in word processing, mail merge, spreadsheets, data entry and online applications plus a strong understanding of how relational databases work.
• Strong attention to detail with a goal of achieving high quality and 100 percent accuracy in work.
• Strong analytical skills with the ability to creatively problem-solve.
• Excellent customer service skills, with ability to form new relationships with ease.
• Ability to establish and maintain effective working relationships. |
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Juana Hernandez
Assistant Director, HACU National Internship Program
One Dupont Circle, NW, Suite 430
Washington, DC 20036
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