The American Association of Colleges of Pharmacy is looking for an Academic Research and Program Assistant. The job description and directions on how to apply are listed below:
Position Title: Academic Research and Program Assistant
Department: Academic Affairs
Position Description Summary
The Academic Research and Program Assistant primarily provides administrative support to the Associate Director of Academic Programs and Associate Director of Institutional Research and Effectiveness, and also assists other staff members within Academic Affairs as needed. Research duties range from survey distribution and maintenance to assisting with the preparation of publications. The assistant will regularly communicate with staff, association members, and external business partners.
Essential Functions
Institutional Research (40%)
•Facilitating notifications regarding surveys and the availability of survey results and data reports
•Posting announcements or documents to the association’s web site relating to Institutional Research
•Maintaining contact information in the centralized survey system
•Responding to questions regarding surveys and data reports
•Downloading and archiving institutional data reports from the AACP survey system
•Reviewing and cleaning survey data and follow up with institutions that have incomplete data for surveys
•Assisting with preparation of publications relating to Institutional Research (editing, content formatting)
•Assisting in various ad hoc requests for information relating to Institutional Research
Assessment & Accreditation Management System (AAMS) (30%)
•Provide technical support, responding to member inquires and questions
•Logging support requests, contacting vendor if needed
•Creating Site Manager accounts
•Creating accounts in the test system for training attendees
•Preparing training materials for attendees
Academic Leadership Fellows Program (ALFP) (15%)
•Collecting and cataloging application materials, payments, bios, and photos
•Requesting and receiving speakers’ presentation materials, abstracts, advocacy reports, summative evaluations, travel itineraries, and expense reports
•Ordering award materials; clocks, mugs, etc.
•Preparing Session handouts
•Sending acceptance/rejection letters, logistics updates, Sessions-at-a-Glance documents, etc.
Education Scholar (10%)
•Emailing 90-day and 30-day expiration reminders to schools and individuals,
•Invoicing subscribers
•Assisting Program Manager with reconciling wholesale invoice
Other duties as required (5%)
•Receiving award/competition submissions, and acknowledging receipt
•Scheduling conference calls for reviewers
•Sending letters announcing results
•Providing occasional general administrative staff support
•Potential travel, one to two times per year
Position Relationship to AACP Strategic Plan
Critical Issue 1: Human Resources for Education, Research, Service
How does AACP assist our members in attracting, motivating, developing and retaining the highest quality and diverse faculty, students, administrators and professional staff?
Critical Issue 2: Academic Resources and Program Quality
How do we facilitate members having the necessary resources to advance their institutional missions and achieve the highest quality programs that exceed the standards of accreditation bodies?
AACP Assessment Factors
All AACP employees are assessed annually on the following five factors:
1. Self Awareness - Aware of one’s impact on others. Picks up on the need to change personal, interpersonal, or managerial behavior quickly. Effectively manages own time and behavior. Maintains a conscious balance between work and personal life.
2. Accountability - Keeps supervisor informed of progress, issues and potential problems. Honors commitments and takes responsibility for results. Is a good steward of association resources.
3. Initiative - Takes responsibility for completing work plans and planning ahead even when not asked, Anticipates challenges and opportunities, Offers assistance to other staff as available.
4. Continuous Improvement - Refers to the ability to assess own strengths and weaknesses. Seeks feedback to improve performance. Pursues training and development opportunities. Strives to continuously build knowledge and skills. Shares expertise with others.
5. Citizenship - Behaves in a consistently positive manner. Actively listens and shows respect for others. Resolves conflict collaboratively. Acts civilly and professionally.
Qualifications for this Position
•Minimum BA/BS degree
•Experience using a database system
•Aptitude for numbers and ability to manipulate data with accuracy and precision
•Excellent organizational skills with the ability to prioritize work to meet deadlines
•Strong written and oral communication skills
•Exceptional customer service skills
•Strong attention to detail
•Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
•Familiarity with web-based software applications
•Ability to be flexible and work creatively as part of a team or individually
•One to two years experience in general administrative assistance
Employee Benefits
AACP offers a prime Alexandria location just minutes from the King St Metro station, competitive salaries, and outstanding benefits including fully paid health, dental, life and disability insurance; free onsite parking or transit subsidies; generous paid time off; health club and fitness reimbursements; generous retirement plan contributions; and the opportunity to work with a high-performing, dynamic group of colleagues in a family-friendly environment.
To Apply
Qualified candidates please send resume and cover letter to jobs@aacp.org and include "Academic Research and Program Assistant" in the subject line.
-- Position Title: Academic Research and Program Assistant
Department: Academic Affairs
Position Description Summary
The Academic Research and Program Assistant primarily provides administrative support to the Associate Director of Academic Programs and Associate Director of Institutional Research and Effectiveness, and also assists other staff members within Academic Affairs as needed. Research duties range from survey distribution and maintenance to assisting with the preparation of publications. The assistant will regularly communicate with staff, association members, and external business partners.
Essential Functions
Institutional Research (40%)
•Facilitating notifications regarding surveys and the availability of survey results and data reports
•Posting announcements or documents to the association’s web site relating to Institutional Research
•Maintaining contact information in the centralized survey system
•Responding to questions regarding surveys and data reports
•Downloading and archiving institutional data reports from the AACP survey system
•Reviewing and cleaning survey data and follow up with institutions that have incomplete data for surveys
•Assisting with preparation of publications relating to Institutional Research (editing, content formatting)
•Assisting in various ad hoc requests for information relating to Institutional Research
Assessment & Accreditation Management System (AAMS) (30%)
•Provide technical support, responding to member inquires and questions
•Logging support requests, contacting vendor if needed
•Creating Site Manager accounts
•Creating accounts in the test system for training attendees
•Preparing training materials for attendees
Academic Leadership Fellows Program (ALFP) (15%)
•Collecting and cataloging application materials, payments, bios, and photos
•Requesting and receiving speakers’ presentation materials, abstracts, advocacy reports, summative evaluations, travel itineraries, and expense reports
•Ordering award materials; clocks, mugs, etc.
•Preparing Session handouts
•Sending acceptance/rejection letters, logistics updates, Sessions-at-a-Glance documents, etc.
Education Scholar (10%)
•Emailing 90-day and 30-day expiration reminders to schools and individuals,
•Invoicing subscribers
•Assisting Program Manager with reconciling wholesale invoice
Other duties as required (5%)
•Receiving award/competition submissions, and acknowledging receipt
•Scheduling conference calls for reviewers
•Sending letters announcing results
•Providing occasional general administrative staff support
•Potential travel, one to two times per year
Position Relationship to AACP Strategic Plan
Critical Issue 1: Human Resources for Education, Research, Service
How does AACP assist our members in attracting, motivating, developing and retaining the highest quality and diverse faculty, students, administrators and professional staff?
Critical Issue 2: Academic Resources and Program Quality
How do we facilitate members having the necessary resources to advance their institutional missions and achieve the highest quality programs that exceed the standards of accreditation bodies?
AACP Assessment Factors
All AACP employees are assessed annually on the following five factors:
1. Self Awareness - Aware of one’s impact on others. Picks up on the need to change personal, interpersonal, or managerial behavior quickly. Effectively manages own time and behavior. Maintains a conscious balance between work and personal life.
2. Accountability - Keeps supervisor informed of progress, issues and potential problems. Honors commitments and takes responsibility for results. Is a good steward of association resources.
3. Initiative - Takes responsibility for completing work plans and planning ahead even when not asked, Anticipates challenges and opportunities, Offers assistance to other staff as available.
4. Continuous Improvement - Refers to the ability to assess own strengths and weaknesses. Seeks feedback to improve performance. Pursues training and development opportunities. Strives to continuously build knowledge and skills. Shares expertise with others.
5. Citizenship - Behaves in a consistently positive manner. Actively listens and shows respect for others. Resolves conflict collaboratively. Acts civilly and professionally.
Qualifications for this Position
•Minimum BA/BS degree
•Experience using a database system
•Aptitude for numbers and ability to manipulate data with accuracy and precision
•Excellent organizational skills with the ability to prioritize work to meet deadlines
•Strong written and oral communication skills
•Exceptional customer service skills
•Strong attention to detail
•Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
•Familiarity with web-based software applications
•Ability to be flexible and work creatively as part of a team or individually
•One to two years experience in general administrative assistance
Employee Benefits
AACP offers a prime Alexandria location just minutes from the King St Metro station, competitive salaries, and outstanding benefits including fully paid health, dental, life and disability insurance; free onsite parking or transit subsidies; generous paid time off; health club and fitness reimbursements; generous retirement plan contributions; and the opportunity to work with a high-performing, dynamic group of colleagues in a family-friendly environment.
To Apply
Qualified candidates please send resume and cover letter to jobs@aacp.org and include "Academic Research and Program Assistant" in the subject line.
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