[YEP-DC] Washington Latin Job Opportunity: Administrative Assistant for College Counseling

School Overview

The Washington Latin Public Charter School provides a challenging, classical education that is accessible to students throughout the District of Columbia.  Washington Latin is located in northwest D.C., serving students in grades 5-12. 

 

We currently seek someone to fill the position of Administrative Assistant in the College Counseling Office.

 

Qualifications

• Represent Washington Latin to a diverse constituent group, including students, parents, college representatives, and others
• Experience and/or interest in secondary and higher education; previous experience in college counseling or college admissions preferable
• Ability to work in a fast-paced environment and focus in an open work area
• Experience and/or willingness to learn Naviance and PowerSchool
• Ability to work closely with students and families in a confidential manner

 

Roles and Responsibilities of the Position

• Answer phone, check voice mail, and return calls when appropriate
• Prepare materials for college admissions visits in the autumn and spring
• Schedule and maintain calendar for college admissions visits
• Maintain College Counseling Office to host visitors
• Post weekly calendars of visits for students to review; ensure list of visits is included in the Daily Bulletin
• Coordinate arrangements and logistics for evening programs; send out notices and reminders for such programs
• Coordinate arrangements and logistics for college fair trips; send out notices and reminders for such events
• Assist in planning the spring break college tour
• Assist in creating and maintaining student files, including filing standardized testing information and other pertinent documents
• Update Naviance with standardized testing and other student and family information
• Collect and file signed, original copies of each teacher’s recommendations for each student
• Prepare and facilitate the timely receipt of transcripts, recommendations, and other application materials for students to colleges, universities, and scholarship programs
• Assist the Director of College Counseling with special projects and tasks as assigned
• Collect and sort mail
• Help to maintain the College Counseling portion of the Washington Latin website
• Maintain the College Counseling bulletin board

 

The ideal candidate will:

• Be professional in demeanor and presentation, both in person and over the phone and e-mail.
• Be a self-directed, focused trouble shooter and creative problem solver, requiring minimal supervision; quickly learn whom to call for what; be assertive, expedient, efficient, and resourceful in making office processes and communication effective.
• Be patient, self-assured, friendly, and poised.
• Be able to anticipate potential concerns or issues that may arise at any point.
• Be extraordinarily detail-oriented and well organized, making accuracy and efficiency absolute priorities.
• Be completely confidential at all times concerning all student and family matters and issues.  Be sure to keep confidential documents secure and unavailable to observers in the office.
• Be able to answer questions of a general nature, which may require simple fact finding and troubleshooting.
• Approach the job with a professional ethic, preferring to do the job as effectively as possible; within reason, occasional work demands will require compromises on lunch time and end-of-day departure.
• Possess a sense of humor and ability to look past the hectic and unpredictable nature of busy school days and see the broader perspective and purpose in our work.
• Be able to compose correspondence confidently, efficiently, and without error.  Be willing to handle routine, tedious tasks and operations with complete accuracy.
• Be able to handle multiple, tasks simultaneously with composure and professionalism, often conducting important office business amid ringing phones and heavy office flow.
• Think beyond the scope of essential roles and responsibilities of the position, continually seeking ways to improve operations and functioning.

 

Applicants should send their cover letter, résumé, and references to Ms. Crys Latham atclatham@latinpcs.org.

Crys Latham

Director of College Counseling

Washington Latin PCS

4715 16th Street, NW

Washington, DC  20011

W/202.525.4337

F/202.541.1594

 

"Discite, Servaturi" - Learn, those who are about to serve.

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