[YEP-DC] Development Program Associate

Program Associate

The Program Associate will assist the Program Director and Program Officer in developing and managing a new grants program of $40 million+ annually. The Program Associate will help manage all administrative components of the grantmaking process, especially tasks associated with managing grant lifecycles; tracking program budget and periodically reconciling it with parallel systems; ensuring accurate payment and accounting of grants; helping to plan and execute complex program-related meetings and travel; and maintaining positive and proactive communication with grantees. In addition to program administration, the Program Associate will have ample opportunities to engage in substantive programmatic support to the portfolio through the following: review and response to proposals; some due diligence tasks for potential grants; managing and writing grant recommendations; monitoring the progress of existing grantees; and research in support of new strategy development. Some domestic travel may be required.

Essential Duties and Responsibilities

• Ensure timely and effective grants management process across the portfolio, and serve as divisional point of contact for the Grants Management department regarding portfolio compliance issues.
• Assist Program Officer with grants process, which includes working with applicants to prepare proposals and project budgets as well as helping to analyze project proposals for review by the Program Director, CEO, and the Board of Trustees.
• Respond to inquiries from a wide range of constituencies, including declinations and other correspondence as necessary. 
• Research selected areas of program interest.
• Assist in the planning and execution of complex events and travel.
• Meet with members of the nonprofit community about prospective projects and other philanthropic issues.
• Collaborate with colleagues in cooperative approaches to grantmaking.
• Administrative responsibilities related to the above and to other areas as needed.

Qualifications

• BA/BS or higher required.
• Applicants should have demonstrated knowledge of grantmaking, preferably including experience reviewing financial statements and budgets. Three years relevant experience required.
• Background in the nonprofit or foundation sectors preferred.
• Experience and interest in education issues preferred.
• Must be organized and have strong interpersonal and communication skills.
• Must demonstrate exceptional capacity in written and oral presentation.
• Attention to detail a must.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to exercise independent judgment and initiative; to prioritize and accurately complete multiple tasks; and to work under deadlines and changing priorities.
• Experience and/or inclination to work in a team-oriented environment.
• Able to maintain confidentiality of information.
• A strong team player with a diplomatic, professional manner, and a sense of humor.

Application Process:

The position is based at the Trust's main office in New York City. Send résumé (in Word or PDF format), salary history, cover letter, and a one-page writing sample to jobs@helmsleytrust.org. The writing sample must be an actual document you prepared in a professional context. Include "Program Associate – New Programs" in the subject line. Only those selected for an interview will be contacted.

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