[YEP-DC] Job Opening at DC Prep: Campus Operations Manager

DC Prep is looking for highly dedicated and talented Operations Managers for the 2015-16 school year. 

 

WORKING at DC Prep

DC Prep's faculty and staff are passionate, talented, and uncompromising educators with a mission to make sure all students succeed at a high level. Every aspect of our organization and program is designed – and continually refined – to ensure that goal. DC Prep's supportive, stimulating, and professionally rewarding learning environment continuously develops and motivates high-performing teachers. DC Prep's staff and school leadership are building schools that promote meaningful relationships between faculty and students, enable excellent teaching, and foster professional collaboration. The management team is ensuring an organization that is focused and effective. The end result: great outcomes for students.

 

DC Prep students spend approximately 25% more time in school than other DC public school students. Elementary campus students attend school from 8:00 AM – 4:00 PM with optional after-care until 6:00 PM. At the middle campus, all 4th graders, new 5th graders, and students receiving tutoring or participating in Homework Center attend school from 8:00 AM – 5:00 PM. All other middle school students are in school from 8:00 AM – 4:00 PM. Teachers are on call every evening until 8:00 PM to assist students with homework questions and challenges.

 

Overview

DC Prep's Operations Manager is a key member of the school's leadership team, working closely with the School Principal to ensure that the school is a great success.  Specifically, the Operations Manager will have five primary functions: overseeing daily operational activities; overseeing business administration; providing general administrative oversight and support for the school; supporting student recruitment and enrollment processes; and assisting with academic intervention initiatives. The Operations Manager reports to the Chief Operating Officer in the Home Office, with a dotted line reporting relationship with the campus Principal.

 

RESPONSIBILITIES OVERVIEW

Overseeing Daily Operational Activities

Assist the Principal, other staff and faculty in making sure that the school runs smoothly. 

·       Serve as the main point of contact to the school food service company, ensuring that food arrives on time and in proper quantities and condition; troubleshooting problems as they arise

·       Coordinate with the custodial service and maintenance staff to ensure that the school is appropriately cleaned and troubleshoot any problems;

·       Supervise any custodial or food service staff who are on the school's payroll;

·       Coordinate with appropriate staff or faculty to make sure that meals are appropriately tracked;

·       Aggregate monthly meal counts and submit them to state office for reimbursement;

·       Oversee building maintenance and coordinate with vendors on repairs, deliveries and installations;

·       Make sure that all communications systems (telephone, fax, technology) are working correctly;

·       Monitor the school's technology functioning and maintenance.

Overseeing Business Administration

Ensure that business operations function smoothly, and activities are undertaken in an efficient and cost-effective fashion. 

·       Researching vendors to fulfill various school needs;

·       Setting up accounts, overseeing purchase orders and making purchases;

·       Receiving supplies and tracking shipments;

·       Monitoring inventories for all common school supplies and uniforms (if applicable);

·       Coordinating benefits for employees;

·       Coordinating relevant paperwork for new hires;

·       Tracking attendance, submitting reports and overseeing collections for Child Development Center funding (if applicable);

·       Tracking meals counts, submitting reports and overseeing collections for federal food program funding;

·       Acting as the school-level contact with DC Prep's outsourced accounting vendor;

·       Maintaining the fixed asset database and furniture labeling for DC Prep.

 

General Administrative Oversight and Support

·       Interacting with parents and students who need assistance;

·       Assisting with photocopying, school mailings, and phone coverage as needed;

·       Fulfilling student monitoring duties such as required;

·       Assist Principal in monitoring school attendance and punctuality, and any other way to improve educational operations;

·       Any other projects as requested by the Principal or Chief Operating Officer as needed.

 

Supporting Student Enrollment Processes

·       Track and monitor school enrollment information and work with Front Desk staff to ensure that all enrollment paperwork is accurate and on file for all enrolled students.

·       Coordinate with Home Office staff to ensure that all enrollment documents meet state and federal compliance guidelines and requirements.

Assisting with Academic Intervention

·       Provide data, logistical and/or student support of individualized student achievement efforts throughout the school year in collaboration with the Principal or other members of the school leadership team.

 

SKILLS AND CHARACTERISTICS

·       Desire to work in a fast-paced, high-energy, entrepreneurial environment

·       Interest in improving K-12 public education in the District of Columbia

·       Meticulous organizational ability, in order to set priorities, organize workload, handle multiple responsibilities and meet deadlines

·       Ability to work independently on professional assignments using judgment and creativity in solving problems while seeking and providing strategy, advice, counsel, and recommendations on possible solutions

·       Emotional constancy and extraordinary interpersonal skills

·       Excellent verbal and written communication skills, a positive attitude, a strong work ethic, and superior ability to work in a team environment

·       Excellent computer skills, including fluency with Microsoft Word, Excel, and PowerPoint

·       Experience with systems-building and analytical thinking

·       Willingness to learn new things and eagerness to acquire new skills

·       Grittiness and a sense of humor.

 

EDUCATIONAL BACKGROUND AND WORK EXPERIENCE

·       Bachelor's degree from an accredited institution

·       Minimum of 2 years related work experience, including consulting, management, business, operations, military, school district, charter or other nonprofit experience

 

COMPENSATION AND BENEFITS

·       Highly competitive salary with the opportunity to earn performance pay based on individual and organizational results

·       Comprehensive benefits package including medical, dental, vision, short- and long-term disability insurance; maternity, paternity, and adoption leave; and a 403b retirement plan

·       Laptop for school and home use and monthly cell phone stipend

 

Application Instructions: To apply, please complete an application and submit a resume at http://www.dcprep.org/Careers/Job_Board/. No phone calls, please.

 

About DC Prep

DC Prep is the highest-performing network of charter schools in the nation's capital for the third consecutive year. Founded in 2003, DC Prep has entered its second decade of bridging the educational divide in Washington by increasing the number of students from underserved communities with the academic preparation and personal character to succeed in competitive high schools and colleges.

 

DC Prep currently serves 1,200 students in preschool through 8th grade at four campuses in Wards 5 and 7, and will open a new elementary school in Ward 8 for the 2015-16 school year. DC Prep will continue to open additional schools and, in time, grow to ten campuses ultimately enrolling 3,300 students, or 10% of the preschool, elementary, and middle school students in Washington's most under-resourced communities.

 

DC Prep does not discriminate against its employees or applicants because of race, color, sex, religion, national origin, handicap, veteran status, age, sexual orientation, or marital status.

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