Position Summary
Flamboyan Foundation is seeking a driven and talented Office Coordinator. As a core member of the Flamboyan team, the Office Coordinator will ensure that the office's reception desk and daily operations run smoothly. The ideal candidate will be a dependable, detail-oriented, critical thinker, with excellent time management and prioritization skills and a positive, 'can-do' attitude.
Currently in our fifth year of operation in D.C., Flamboyan Foundation partners with over 30 local public and charter schools - with a vision to double our reach in the next five years - to build the capacity of school leaders and teachers to effectively engage families as partners in their children's success. We are looking for a mission-driven team member to help us achieve this vision by coordinating our reception and operations needs. This is an exciting opportunity to work for a growing, entrepreneurial, and collaborative organization that is working to change the culture of how D.C. families and educators partner together on behalf of students.
Responsibilities
The primary responsibility of the Office Coordinator is to represent Flamboyan as the first point-of-contact for callers and visitors, and maintain a tidy and welcoming office environment. The Office Coordinator will also add administrative capacity to the President's Office. Specific responsibilities include, but are not limited to:
Management of reception area/conference spaces:
· Receives and directs incoming phone calls
· Greets and directs visitors and vendors
· Assists Office Manager with management of building security, keeping main entrance locked and screening visitors through video intercom system
· Supervises use of private parking lot
· Distributes incoming mail and shipments; manages coordination and pickup of outgoing shipments
· Monitors and directs incoming messages from general email inbox and fax line
· Manages incoming conference room requests and posts daily schedules
· Updates and distributes office phone directory
· Coordinates taxis for staff to/from local external meeting sites
· Coordinates front desk coverage needs during breaks/errands
Coordinate office needs:
· Orders pantry and office supplies as needed
· Makes twice-daily rounds of the office to ensure all storage, kitchen, restroom and copy areas are appropriately stocked
· Ensures office is kept tidy and organized throughout the day, particularly reception area and conference rooms
· Runs office errands as needed (i.e., post office, groceries, lunches)
· Manages staff reservation of shared equipment (staff laptop, projector, etc.)
· Coordinates meeting set-up for staff and partners (catering, A/V, supplies, etc.)
· Monitors office equipment and coordinates mechanical/tech service as needed (copier/scanner, conference room A/V systems, door intercom system, wireless internet, etc.)
Add capacity to President's Office:
· Administrative/accounting support
o Provides administrative support for Chief Operating Officer and Chief Communications Officer: scheduling, accounting support, etc.
o Provides overflow support for Special Assistant to the President: shipping needs, vendor management, lunch pick-up, Board filing
o Reconciles monthly company credit card statements
o Tracks supply/equipment usage and costs for budgeting purposes
o Updates office reference document as office policies and systems evolve
· Communications/marketing support:
o Compiles and distributes daily education news highlights
o Compiles monthly internal staff newsletter content
o Coordinates online recruitment efforts
· Provides support for special events; may require late hours on occasion
· Other duties as assigned
Education and Experience
· Bachelor's degree, administrative experience preferred
· Proficient in the use of Microsoft Word, PowerPoint, Excel, and Outlook
Skills
· Excellent written and oral communication skills
· Strong attention to detail and ability to produce error-free work
· Exhibits strong verbal and written communication skills
· Highly-organized
· Demonstrates ability to manage multiple delegated tasks and consistently meet deadlines
· Demonstrates ability to take initiative, work independently, and adjust priorities as needed
· Demonstrates ability to manage multi-step projects, anticipate obstacles and communicate status as needed
· Tech savvy, with a strong command of Microsoft Word, PowerPoint, Excel, and Outlook
Attributes
· Exhibits poise and professionalism
· Responds to requests and challenges with a diplomatic, adaptable, 'can-do' attitude
· Possesses a humble, cooperative and flexible spirit
· Demonstrates consistent dependability and punctuality
· Enjoys interfacing with others
· Demonstrates ability to think critically, i.e., set a goal and work backwards to meet deliverables
· Demonstrates curiosity and initiative; always looking for what needs to be done and could be done better
· Demonstrates ability to analyze problems and identify solutions independently and collaboratively
· Ability to lift up to 30 lbs. (may need to carry supplies up or down office stairs)
Compensation
Salary is based upon experience and includes a complete benefits package.
How to Apply
Please email a thoughtful cover letter and resume to jobs@flamboyanfoundation.org. Applications will be reviewed on an on-going basis until the position is filled. Applicants should include the words "Office Coordinator Application" in the subject line of the email.
Flamboyan Foundation is an Equal Opportunity Employer.
About Flamboyan Foundation
Flamboyan Foundation envisions a day when children in Washington, D.C. and Puerto Rico receive a world-class education. To make this vision a reality, Flamboyan brings strategic leadership and investment of time and money to solve some of the most deeply rooted educational challenges. We study the issues and work with our partners to develop creative solutions and put ideas into practice. We constantly learn from our experiences and adapt our work accordingly. The cornerstone of Flamboyan's approach is hands-on, purposeful collaboration with nonprofits, school districts, educators, government and community leaders who share our commitment to and focus on achieving ambitious results to improve children's learning.
In Washington, D.C., we are working to improve student outcomes by transforming the way families and educators work together. Research consistently shows family engagement accelerates student learning. However, districts, schools and teachers often do not know how to best partner with families and provide the information and support needed to help children succeed. We work with educators and other partners to learn about the most effective approaches to family engagement. We then build the capacity of teachers, school leaders and districts by providing the training, resources and on-the-ground support they need. We also invest in education advocacy efforts that enable families to attain the best possible public education for their children.
For more information please visit www.flamboyanfoundation.org
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